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lambtoncollege.ca

The purpose of this policy is to establish the process, standards and expectations on the use of Lambton College's Corporate Purchasing Card (P-Card). The use of the P-Card is expected to build efficiency by simplifying the acquisition, receipt and payment of low-dollar-value purchases and travel expenses. PolicyLambton College has established a partnership with the financial institution to provide and support the Corporate Purchasing Card (P-Card). The main objectives of the Corporate Purchasing Card policy and procedure is as follows: To provide staff with a convenient, efficient and cost-effective means to acquire low value goods and servicesTo enable employees to obtain low value goods and services without requesting a purchase requisition;To improve the timeliness of accounting and improve management reporting on purchasing activities.A P-Card is the property of Lambton College but is issued in the name of the authorized employee. Lambton College is liable for all transactions made on the card. The P-Card holder is responsible for the card and shall take appropriate measures to ensure that it is kept secure.Roles and ResponsibilitiesEmployees entrusted with a P-Card shall: Adhere to Lambton’s Corporate Purchasing Card Policy;Adhere to Lambton’s Purchasing Policy;Adhere to Lambton’s Travel, Meals & Hospitality PolicyProperly safeguard the card to maintain its security;Ensure that supporting documentation is received from the vendor;Resolve all questionable items or charges directly with the vendor; andReconcile all purchases on the activity statement with supporting documents.Supervisors shall: Approve or decline P-Card requests;Ensure card holders adhere to Lambton’s